By Rostyslav Kruk
In the modern day, notarising a document still too often means losing days waiting for appointments, juggling paper originals and looking for reliable notaries nearby. Notarizi was created to remove that friction. Our platform replaces in-person appointments with a fully digital workflow: multi-stage identity checks, cryptographic e-signatures, and a final review and certification by a licensed notary. By shifting the heavy lifting to the cloud, Notarizi eliminates travel, queues, and paperwork from the equation, enabling individuals and businesses to secure legally binding documents from any device, anywhere. Its purpose is clear – to transform a traditionally inconvenient, location-bound service into an on-demand digital utility that saves time while upholding the highest legal and security standards.
When lockdowns made face-to-face meetings impossible in early 2020, European governments moved quickly to ensure essential paperwork continued to flow. Austria led with its April 2020 “4th COVID-19 Act,” soon followed by Germany’s Online Notarisation amendment in August 2021 and Spain’s Law 11/2023. These measures let licensed notaries witness and stamp signatures over a secure video call or a digital signature. What started as a crisis workaround proved so efficient that lawmakers kept it on the books. Today, under the eIDAS 2.0 Regulation, every EU member state must recognise a qualified electronic signature verified by a notary, making a document sealed in one country valid right across the union. In practice, that gives you the same legal protection as walking into a traditional notary’s office, plus extra digital safeguards such as biometric ID checks and AES-256 encryption. In short, online notarisation is not only legally recognised in Europe – it’s tightly regulated and designed to protect your identity, your data, and your peace of mind.
Notarizi turns a process that once dragged on for weeks into a single, straightforward sequence. You upload your document, breeze through an identity check, and add an electronic signature. A licensed notary certifies it online. If you need extra steps, like an apostille or sworn translation, the team attaches those and sends the finished papers out by tracked courier. Once notarised, your documents are valid in more than 120 contracting countries of the Hague Convention.
While eIDAS grants qualified e-signatures EU-wide validity, a few countries still ask for extras like paper deeds or local-language addenda. Notarizi detects these requirements upfront and provides needed printouts or translations, keeping your document fully compliant wherever it goes. Moreover, Notarizi automatically identifies each country’s legal nuances and supplies any required paperwork, keeping your document compliant wherever it travels.
“Notarizi compresses days of paperwork into a moment online,” explains co-founder Bohdan Kruk, who built the platform after watching people queue outside consulates from Warsaw to London, overwhelmed by language barriers and the unfamiliar rules of local notaries. “Our goal is legal certainty that travels as freely as our clients do.”
First designed for individuals uprooted by crisis and struggling with new languages and locations, unfamiliar laws, and complex local rules, the service has since expanded to help expats, entrepreneurs, and freelancers who live and work around the world. The company works with a network of certified notaries in several European jurisdictions and is adding new partners every month.
Notarizi treats your data with the same care as a bank does – and then some. All identity verification is protected by a five-layer personal identification process that far surpasses the security used by many competitors and even traditional walk-in notaries. Every phase, from upload to storage, follows GDPR rules – the European regulation that dictates how personal information must be collected, processed, and safeguarded. Since the platform meets these high standards, your notarised files can travel across borders without extra stamps or scrutiny, while your identity stays locked behind biometric checks and industry-leading protection.
The platform covers the legal documents clients request most frequently, from Powers of Attorney for property, banking, and other decisions to formal Statements and Declarations, including financial affidavits. It also handles key family papers, such as parental-consent letters, along with property- and inheritance-related filings. Where language is a hurdle, Notarizi provides fully notarised, certified translations to ensure each document meets the necessary standards.
Each file can be signed electronically, apostilled for Hague-Convention recognition, and, if needed, printed signed and sealed by a notary and couriered worldwide.
First, upload your PDF file, Word document, or a simple scan by dragging it onto the designated field. Next, pass a quick face-scan so the system knows it’s really you. A licensed notary then reviews and signs the document online. Finally, pick any extras you need – apostille, certified translation, tracked courier – and Notarizi handles the rest, shipping the finished papers wherever they have to go. Most apostille orders arrive in about seven working days, and there’s a two-day express service when time is tight.
Customer reviews highlight the same three of our strengths – speed, simplicity, and attentive support. Oksana in Warsaw shares: “I arranged a child-travel consent online without leaving my flat. The template was user-friendly, and the built-in translation was of big help.” Elena from Munich adds: “I created a power of attorney for Ukraine through Notarizi – quickly and entirely online. Thank you for the support!” Ihor in London calls the service “reliable and fast,” noting that delivery to Ukraine arrived “exactly on time, with no delays.”
The firm plans to enter overseas markets next year and to plug artificial-intelligence processes into the workflow to shave further minutes off each transaction. “Speed matters. Slow bureaucracy kills deals,” sayчм the Notarizi team, echoing user-research findings that identified time and clarity as top pain points.
With international mobility unlikely to slow and governments digitising at rapid speeds, Notarizi is betting that the future of notary work belongs less to rubber stamps and more to electronic signatures, biometrics and a courier at the door.
